How to Create a Purchase Order

Step-by-step guide for entering a new purchase order in NetSuite.

Steps

1. Log in to NetSuite
2. Go to Transactions > Purchases > Enter Purchase Orders
3. Select the Vendor from the dropdown
4. Set the Department field (this is the Brand)
5. Add line items:
   • Select the Item
   • Enter the Quantity
   • Enter the Rate (cost per unit)
   • Set the Expected Receipt Date
6. Click Save

Key Fields

Field	What It Means
Department	This is the Brand — select GFS, Right Start, etc.
Location	Warehouse receiving the goods
Memo	Internal notes — use for special instructions
Vendor Notes	Goes on the printed PO that the vendor sees

:::tip Brand = Department This is the most common mistake. When someone says "brand" on a PO, they mean the Department field in NetSuite. :::

Who to Ask

• PO questions — Michael Levine
• Receiving — Ian Lindsay, Richard Gallo
• AP / Payment — Amanda Swerdlow, Lorraine Peterson